Bytemark is looking to recruit an experienced and enthusiastic Office Administrator.

You will be a valuable and essential member of our team, working closely with our HR Manager and Marketing Manager. This is a highly visible and multi-faceted role, which will require excellent time management skills and attention to detail.

This is a great opportunity for anyone wishing to take their first steps into either Marketing or HR, as you will be exposed to a wide range of responsibilities and tasks. This role would also suit anyone wishing to further their experience and skills as an Administrator.

Main responsibilities

General administrative duties include:

• Acting as the first point of contact for all customers, deliveries and physical enquiries to and on-site
• Granting access to the site in compliance with our security procedures
• Assisting with the organisation of company meetings & events
• Managing company diaries & meeting room bookings

HR duties:

• Assisting with purchasing of travel / accommodation / conference bookings / office supplies
• Management of office supplies & suppliers
• Assisting with new processes & systems; credit card expenses, purchase orders & new suppliers
• Assisting with recruitment; advertising roles, communication & interview setup
• Assisting with upkeep of the office asset management system

Marketing duties:

• Assisting with organisation of promotional events and exhibitions
• Providing off-site support for promotional events and exhibitions (some occasional travel required)
• Updating and maintaining the marketing department's documentation and databases
• Co-ordinating and purchasing marketing materials by working closely with printers, sponsors and other involved parties (including sourcing and researching)
• Maintaining inventory and stock levels of marketing materials

Skills

• Excellent organisational and problem-solving skills
• Positive and empathetic manner
• A high degree of attention to detail and discretion
• Excellent written and verbal communication
• Friendly, dependable and tactful personality
• Able to incorporate new and effective ways of working
• Ability to prioritise and multi-task
• Adaptability and willingness to learn new IT equipment and software packages

What type of company is Bytemark?

Bytemark is 30-person strong hosting company founded 14 years ago, now with around 3000 customers. Our head office is in beautiful, historic York. Our mission is to provide solid, reliable hosting with a strong focus on the UK market.

Whilst we have a mix of staff in traditionally "technical" and "non-technical" roles, everyone in the company is encouraged to excel in their field, regardless of their position or workflow. To be honest, we don't really like categorising people according to whether they happen to be a programmer or not, as everyone at Bytemark is valued for the diverse skills and ambitions they bring to the company.

Career progression

Your line manager will work closely with you to establish your learning needs and ensure that you have the training and resources you need.

We would like you to have a commitment to your own professional development and actively seek learning opportunities. Bytemark will pay for 5 days of training courses (including expenses) each year to pique your interest and pick up new skills.

Employment Terms & Benefits

This position is based at our friendly, modern York office (YO26 6BL). You will be expected to work there 37.5 hours per week, 9am to 5pm.

• Standard holiday allowance: 25 days holiday + UK bank holidays
• Extra holiday allowance: 1 day per full year of employment up to 32 days
• Allowance for home broadband service
• Bytemark-administered group personal Pension Scheme
• Annual health cash plan covering optical, dental & other common treatments
• Enhanced Maternity and Paternity benefits
• Childcare voucher scheme
• 5 days per year allowance for training purposes

Our policies and benefits enable every staff member to balance both family and work commitments, without sacrificing individual ambition or professional development.

Before you apply

Please understand these points before applying:

• You must already be eligible to work in the UK — we are not sponsoring visas for this position.
• We will request and review references from successful candidates
  
• We would ask successful candidates to complete a Basic Disclosure Scotland check (which will be reimbursed)

What are you waiting for?!

There's no "cultural fit" requirement. If you're a keen learner, have skills we like, and can work well within a team, we'd love to have you on-board!